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College Interlibrary Loan reports - Descriptions
KBA-01563-W1X0
Question
What are the descriptions of all the GXX reports in Aleph and in the LRS?
Answer

 LINCC Reports Service (LRS) Reports

G005: ILL Requested Titles

G005 lists titles that were requested via ILL more than twice during the specified time timeframe. The report is generated January 1st and July 1st, and is accessed under the Monthly Reports. It is sorted by count and then by title. Use this report to identify gaps in the collection and assist in collection development.


G006: Cumulative ILL Lending Library Statistics

G006 is a fiscal year-to-date accumulation of the G001 report which counts lending library ILL transactions (New, Cancelled, Unfilled, Expired, Filled Loan, Filled Copy and Returned)
It is sorted by Lending ILL Unit, Borrowing ILL Unit, and is generated monthly. This report is generated monthly and may be useful for surveys and accreditation.

G007: Cumulative ILL Borrowing Library Statistics

G007 is a fiscal year-to-date accumulation of the G002 report which counts borrowing library ILL transactions (New, Cancelled, Unfilled, Expired, Filled Loan, Filled Copy and Returned).
It is sorted by Borrowing ILL Unit and then Lending ILL Unit. This report is generated monthly and may be useful for surveys and accreditation.

G008: ILL Reasons for No

G008 lists the reasons ILL requests were unfilled along with a count of how many times they were unfilled for the specified time. “Other” is sometimes added manually and sometimes automatically batch added by the unmediated handling job that found no available item at the lending library. It is sorted by ILL Unit and then Reason and is generated monthly and annually.

 

Scheduled Reports in the Aleph ILL Task Manager

G009: ILL Lending Located Report

G009 lists new incoming ILL requests with the status of Located. The items are available on the shelf for lending. The report provides the lending library code, the borrowing library code, the request number and status, the media type, Open Date and Need before date.
Use this report to get a count of daily lending requests. See G010 for detailed pull slips used to retrieve items from shelf.


G010: ILL Lending Located Pull Slips

G010 outputs a file of pull slips for items with a status of Located. The items are available for lending to the requesting library. The slips provide Lending and Borrowing Library information, barcodes in scannable format, and shelf location information. The OCLC symbol is also provided for quick searching in the TBLC Delivery database to retrieve shipping address information.

Use these slips to retrieve the items from the shelf. Insert this slip into the book to ship it to the borrowing library.

G011: ILL Lending Multiple Located Report

G011 outputs a list of requests with the status of Multiple Located. Requests with the status of Multiple Located have matched on more than one possible title. The report provides the Lending Library code, the borrowing library code, the request number and status, the media type, Open Date and Need before date. In the Lending tab / Review node select Multiple Located. 

Use this report to search for the request and then click the Locate button. A number of matching hits appears under Bib Column. Click Locate and then review the matching titles that appear. Select the one that appears to match and click Select.
If a title matches, use the pull slips in G012 to retrieve the item from the shelf and send the slip with the item. If none of the titles match, then answer Unfilled.

G012: ILL Lending Multiple Located Pull Slips

G012 outputs a file of pull slips for requests with the status of Multiple Located. Requests with the status of Multiple Located have matched on more than one possible title. The slips provide Lending and Borrowing Library information, barcodes in scannable format, and shelf location information. The OCLC symbol is also provided for quick searching in the TBLC Delivery database to retrieve shipping address information.

In the Lending tab / Review node select Multiple Located. Select the request and then click the Locate button.  A number of matching hits appears under Bib Column. Click Locate and then review the matching titles that appear. Select the one that appears to match and click Select.
If a title matches, use these pull slips to retrieve the item from the shelf and send the slips with the item. If none of the titles match, then answer Unfilled.

G013: ILL Lending New-Staff Review Report

G013 outputs a report which lists requests with the Status of New-Staff Review. Items with the status of New-Staff Review may have a note or other special instructions that require a staff member to review the request before Shipping the item or marking it Unfilled.
The report provides Lending and Borrowing Library information, Open and Need by dates, and a Request number.
In the Lending tab / Review node, select New-Staff Review and then the Request Details tab in the lower pane. If you can comply with the Notes or other special handling instructions, print the pull slips in G014 or print the pull slip from the request by clicking on the Item tab in the lower pane. Use the pull slip to retrieve the item from the shelf and ship it with the item. If you cannot comply, then Answer Unfilled.

 

G014: ILL Lending New Staff Review Pull Slips

G014 outputs a file of pull slips for items with the Status of New-Staff Review.  Items with the status of New-Staff Review may  have a note or other special instruction that require a staff member to review the request before Shipping the item or marking it Unfilled.
The slips provide Lending and Borrowing Library information, barcodes in scannable format, and shelf location information. The OCLC symbol is also provided for quick searching in the TBLC Delivery database to retrieve shipping address information.

In the Lending tab / Review node, select New-Staff Review and then the Request Details tab in the lower pane. If you can comply with the Notes or other special handling instructions, use these slips to retrieve the item from the shelf and ship the slip with the item. If you cannot comply, then Answer Unfilled.

G006 is a fiscal year-to-date accumulation of the G001 report which counts lending library ILL transactions (New, Cancelled, Unfilled, Expired, Filled Loan, Filled Copy and Returned)
It is sorted by Lending ILL Unit, Borrowing ILL Unit, and is generated monthly. This report is generated monthly and may be useful for surveys and accreditation.


Additional Documentation
Environment
Aleph version 20.