Views:
Automated Renewals in UBorrow / Aleph ILL
KBA-01554-V9L8
Summary

 

The automated renewal function is specific to the Statewide Union Catalog at http://discover.flvc.org, and so will not work in all instances of renewal requests. Although this functionality will reduce the number of renewal requests manually handled by colleges and universities, it will not eliminate them. Colleges and universities should continue to check for renewal requests within the Aleph ILL module.

 

When a patron places the request for renewal through My Account in the Statewide Union Catalog, the automatic renewal process is activated. The request for material must have been placed within the Statewide Union Catalog.

 

Automated renewals work under certain specific conditions:

 

  • The items were originally requested through the Statewide Union Catalog.

  • The request for renewal is placed in the patron’s My Account within the Statewide Union Catalog.

  • The request must be placed one week or less from the due date. The renewal button will be grayed out until within one week of the due date.

  • The item does not have a local hold request. The automated renewal process will check to be sure there is no local hold request on the item. If there is, the renewal will be refused. The status of the request in My Account will reflect that the item was not renewed.

  • The patron record is not expired or blocked. My Account will not allow a patron to place a request for renewal if the patron record is expired or blocked.

  • The item has not already been renewed. A one renewal limit is in place for UBorrow/ILL items. The system does not allow a second renewal.
     

If these conditions are passed, then the item will be renewed for 30 days. As agreed upon in the FLVC Resource Sharing Standing Committee, UBorrow/Aleph ILL book loans are a 45-day loan with one 30-day renewal.

 

Both colleges and universities must continue to check for renewal requests, since requests for renewal may be submitted outside of the Statewide Union Catalog. For example:

 

  • A college or university patron may place a request for renewal in either their local Mango My Account or Primo My Account, for either a college or university UBorrow item. The automated renewal process will not handle this.

  • A college or university library staff person may place a request for renewal within the Aleph ILL module. The automated process will not handle this.

 

To check for renewal requests that need to be handled manually, see the Knowledge base article: KBA-01400-G0F9

 

Additional Documentation
Environment