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Colleges: Paperwork for ILL/UBorrow items
KBA-01499-F9H2
Question
What paperwork should I send with items I loan to other colleges and universities through the Aleph ILL module?
Answer

Send the ILL/UBorrow Request Pickup Slip with the item as a bookband wrapped around the front cover of the item. The scannable ILL Number is required by universities to Receive the item.

There are two ways to obtain the Pickup Slip:

1.    Print in batch using the G010 report:

a.    ILL module / Task Manager / FileList

b.    G010_D_campus_date

c.    Print Pickup Slips and use to pull items from shelf

d.    Ship items in ILL module

e.    Fold Pickup Slip in half vertically to make it a book band

f.     Tape it around the front cover of the book, using a piece of paper or cardboard as an extender so the tape does not damage the book.

g.    Write date due back to your library on the slip.

Or

 

2.    Or print Pickup Slip individually per request.

a.    ILL module/Lending tab / Review / All

b.    Select request to fill.

c.    Lower pane / Items tab.

d.    Click Print

e.    Print Pickup Slip and use to pull items from shelf

f.     Ship items in ILL module

g.    Fold Pickup Slip in half vertically to make it a book band

h.    Tape it around the front cover of the book, using a piece of paper or cardboard as an extender so the tape does not damage the book.

i.      Write date due back to your library on the slip.


NOTE:  If you Ship the item first and then print the slip from the Items tab, you must first uncheck the Available items only box. The Pickup Slip that prints will have the Item Due date in the Lending section so you don’t need to write it in.

Additional Documentation
Environment
Aleph