A number of
reports are available to assist library staff in collection development.
·
The LINCC
Reports Manual contains information on report formats and retrieval
strategies for General Retrieval Forms (GRF) and the Shelf List (see Unit 2,
Lesson 5). This information may be helpful in collection development work.
·
The Overlap
Analysis Report, available through the Help Desk, can be used with the Serials
Holdings report (S016) to provide information about which journals are
available with full text in an online resource. The report also includes
locally-purchased electronic journals as long as the college has informed FLVC
about these and they are in the SFX database. The reports can be used together
determine which print periodical titles to cancel without losing access to
needed content.
·
Relevant reports
are available from the LINCC Reports Service and from the Aleph client,
as described below.
Resources Needed
The most important step in successful
collection development is the acquisition of materials that are relevant and
useful to the population served. Several reports can assist with questions
about recent acquisition history, gaps in the collection, and trends across
other college libraries.
What has been recently added to the
collection?
|
Recommended
LINCC Report
|
Location
|
Notes
|
|
A025 - Orders by Selector
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LRS
|
A list of all Acquisitions orders, with the
initiator
|
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A028 - Count of Orders
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LRS
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A count of Acquisitions orders placed, with
vendor and method (EDI, non-EDI)
|
|
A029 - Order Activity Report
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LRS
|
A list of Acquisitions order activity by
status and selector
|
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I014 - Count of Items Added
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LRS
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A count of all items added to the collection
during the month, grouped by material code
|
|
T028 - New Holdings
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LRS
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A list of new holdings added for the month
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Are there gaps in the collection?
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Recommended
LINCC Report
|
Location
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Notes
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|
Cir-14 - Report of Items in High Demand
|
LINCC Client
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A report generated in the LINCC Circulation
module that produces a list of items in high demand that have at least the
number of hold requests specified on the form
|
|
G005 - Interlibrary Loan Requested titles
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LRS
|
A semi-annual report, run in January and
July, that lists ILL titles that have been requested more than twice
|
Do materials need to be replaced?
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Recommended
LINCC Report
|
Location
|
Notes
|
|
C072 - Lost Loan Items
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LRS
|
A list of items with a circulation status of
Lost
|
|
I006 - Missing Items
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LRS
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A list of items that were manually declared
Missing
|
|
I010 - Withdrawn Items
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LRS
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A list of items that were marked Withdrawn
|
Items No Longer Needed
Another
important step in maintaining a successful collection is the identification of
materials that are in the collection but are no longer useful to the population
served. Age of the material and circulation history are common factors used in
deselection.
How old is the collection?
|
Recommended
LINCC Report
|
Location
|
Notes
|
|
T001 - Age of Collection
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LRS
|
A count of titles by publication date
decade, grouped by material type
|
|
T029 - Age of Collection by Call Number
Range
|
LRS
|
A count of title records by call number
range and publication date decade
|
Are older items circulating?
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Recommended
LINCC Report
|
Location
|
Notes
|
|
C081 - Call Number Range Transactions by
Decade
|
LRS
|
A count of transactions by the publication
decade along with a count of the number of items within the call number
range. Useful to see which call numbers, published in which decades, are
circulating
|
What items are not circulating?
|
Recommended
LINCC Report
|
Location
|
Notes
|
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Custom-circ-03 - 5 Year Uncirculated Items
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LINCC Client
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A list of all items within the requested
call number range that have not circulated in the last five years; the report
is limited to a specific campus and collection.
|
Usefulness of the Current Collection
It
is also important to consider the usefulness of the collection as a whole.
Statistics on circulation history and in-house usage can be used to get a
clearer picture of how well the collection is serving the population.
What in the collection is being used?
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Recommended
LINCC Report
|
Location
|
Notes
|
|
C002 - Circulation by Call Number
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LRS
|
A list of call number range item counts and
circulation statistics by call number type
|
|
C075 - Circulation by Call Number Range with
Title Count
|
LRS
|
A list of call number range title counts and
circulation statistics by call number type
|
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C076 - In-House Use
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LRS
|
A count of items that have circulated
in-house, with title and call number
|
|
C081 - Call Number Range Transactions by
Decade
|
LRS
|
A count of transactions by the publication
decade along with a count of the number of items within the call number
range. Useful to see which call numbers, published in which decades, are
circulating
|
|
C082 - Top 100 Circulated Non-Reserve Items
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LRS
|
A list of the top 100 circulated non-reserve
items
|
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C084 - Top 100 Circulated Reserve Items
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LRS
|
A list of the top 100 circulated reserve
items
|
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S026 - Periodicals Listing with In-House Use
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LRS
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A list of all periodicals with a count of
in-house transactions
|
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X001 - Collection Assessment
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LRS
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An assessment of the college. s collection,
contains text, graphs and charts
|
What is the value of the collection?
|
Recommended
LINCC Report
|
Location
|
Notes
|
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T007 - Value of Collections
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LRS
|
A count of items by material type and item
status, with the value of the grouped items according to the item price field
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