Authority record definition
What are Authority records?

Authority records are MARC records that contain the authorized form of a name, meeting, title or topic. These authorized forms (or "headings") are used in bibliographic records to provide uniform description and reliable access. Aleph processes link headings in the bibliographic record to the corresponding authority headings and display information about the linked authority in the bibliographic headings index. If the linked authority record contains additional terms that have some relationship to the authorized form, these are added to the bibliographic indexes as cross-references.

The SUS Aleph architecture supports two levels of authority files:

·         A local authority file for each school that contains locally created or modified authority records. This is used by that school only. This local authority file (or "library") is called xxu10 where "xx" is the institution code. For example, cfu10 is UCF's local authority file; ufu10 is UF's local authority file.

·         Two resource authority files, one containing all LC authority records (LCA10) and the other containing all NLM MeSH records (MSH12). These are shared by everyone and maintained by CCLA.


The process that links bibliographic headings to authorities looks for a match first in the local authority file. If no match is found, it then looks for a match in LCA10 or MSH12 as appropriate.

Resource Authority File Status


Bibliographic Record Validation  Record validation in Aleph is controlled by a series of configuration files with the xxx01 (BIB) library. A validation error can be set so that it is mandatory that they be corrected before the record can be updated, or set to just notify with a displayed that can be overridden, or set to write a trigger after they are overridden
Additional Documentation



  • Aleph, v.20
  • University