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What are the ILL request status codes?
KBA-01399-H8Y1
Question
What are the ILL request status codes?
Answer

ILL Request Status Codes

Code

Translation

Definition

CA

Cancelled

The request was cancelled before it could be filled.

CLS

Closed

The request was filled; item was circulated to patron and returned to lender.

CRP

Conditional Reply

The lender responded with a conditional reply, indicating they can fill the request if certain conditions are met (e.g., specific loan period, fees).

DMG

Damaged

The borrowing library indicated to the lender that the item is damaged.

ERR

Error

An error occurred in the processing of the request. Contact the CCLA Service Desk.

EXP

Expired

The request expired before it could be filled, according to the “Last needed date” entered on the request form.

HPL

Hold Placed

The lending library has placed a hold on the item, and when the item returns it will be shipped to the borrowing library.

LON

Loaned

The item has been supplied and is on loan to the patron.

LOW

Locally Owned

The borrowing library owns the item (for decentralized schools, the campus owns the item; for centralized schools, the institution owns the item). ILL staff can either cancel the request or continue processing the request.

LST

Lost

The borrowing library indicated to the lender that the item is lost.

MLC

Multiple Located

The lending library's Locate function has found multiple titles that match the request. One title must be selected before the request can be answered (retry the Locate to select the title). 

NEW

New

New request, no action has been taken (locate has not been performed).

NTS

No Time to Supply

The lending library does not have enough time to ship the item to the borrower before the “Last Interest Date” arrives and the request expires.

OVD

Overdue

The lending library has declared the item overdue.

PND

Pending

The request has been sent to the supplier.

RCL

Recalled

The lending library has issued a recall for the item.

RCV

Received

The material has been received by the borrowing library.

RFL

Received for Loan

The item has been received in the borrowing library and is ready to be loaned to the patron.

RNA

Renew Accepted

A request for renewal was sent to the lending library, and the lender agreed to renew the loan.

RNR

Renew Rejected

A request for renewal was sent to the lending library, and the lender rejected the renewal request.

RT

Returned

The borrowing library has returned the item to the lending library. The request will remain in this status until the lending library checks the item in. The request will then become Closed.

RTY

Retry

The lending library has answered the request, indicating that the borrowing library should send the request again at a later time. Check the Transactions tab on the request to see the date indicated.

SHP

Shipped

The lending library has shipped the item to the borrowing library.

SL

Sent on Loan

The item has been shipped to the borrowing library.

SV

Sent to Supplier

The request has been sent to a lending library, asking if they can supply the item.

UNF

Unfilled

No lenders were able to fill the request.

WCR

Waiting Cancel Reply

The request has been cancelled after it has been sent to a lender, and the system is waiting for a reply from the lender. Requests can be cancelled after they have been sent to a lender only if the lender has not yet answered.

WRN

Waiting Renewal Reply

A request for renewal of the loan has been sent to the lender, and the system is waiting for the lender to respond (with either RNA or RNR).

WSP

Will Be Supplied

The lending library has answered that they will supply the item, and has indicated a specific date on which it will be shipped. Check the Transactions tab on the request to see the date indicated.

Additional Documentation
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