Reports to Assist College Libraries with Surveys and Accreditation
KBA-01447-L3V6
Summary

The following information is intended as a guide to assist college libraries in locating and reporting LINCC-related information requested by surveys or for accreditation. Examples include surveys of the Association of College and Research Libraries (ACRL) and the National Center for Education Statistics (NCES) Academic Library Survey (ALS), and accreditation by the Southern Association of Colleges and Schools (SACS). The reports listed below provide baseline statistics that may be used as reported or adjusted based on data collected at the local level, and are available from FLVC’s online LINCC Reports Service (LRS).

 



Data Needed

 

Recommended Report

 

Notes

Volumes
(Number of volumes held by a library)

I013 - Count of Items Held

Values calculated as follows:

  • Paper volumes (BOOK, CHILD, FORGN, REFBK, PHMNB, VERTF, LESBK, NEWRE, PPRBK, NEWBK, SCORE, GOVDC, SOFTC, PAMPH, ONDIS)
  • Cartographic (MAP, GLOBE)
  • Graphic (MUMED, STMMF, GAME, PRINT, REALI, MODEL, SCULP, PICTR, ARTRE, TOYS, KIT, FLASH)
  • Audio (RECRD, AUDTP, CD, LP, CASS, AUDBK, LEISA, CDROM, SLDTP, TALKB, CDMUS, CDSPW, EAUBK)
  • Video (VIDEO, TRNSP, SLIDE, FLMST, SLFLM, EMMFM, FLMLP, PGMNM, VIDBE, VIDTQ, VIDDK, VHS, MEDIA, TVCRS, VHSCC, VHSCV, VHSDV, DVD, DV, DVDLL, VIDVH, BLRAY, VCD, VHSD, DVDRM, VID)
  • Micro (MICRO, MICFC, MICFM, MICCA)
  • Electronic (SFTWR, EBOOK, EAUBK, FLSCD, CDLEC)

Volumes
(Number of volumes added by a library)

I014 - Count of Items Added

Values calculated as follows:

  • Paper volumes (BOOK, CHILD, FORGN, REFBK, PHMNB, VERTF, LESBK, NEWRE, PPRBK, NEWBK, SCORE, GOVDC, SOFTC, PAMPH, ONDIS)
  • Cartographic (MAP, GLOBE)
  • Graphic (MUMED, STMMF, GAME, PRINT, REALI, MODEL, SCULP, PICTR, ARTRE, TOYS, KIT, FLASH)
  • Audio (RECRD, AUDTP, CD, LP, CASS, AUDBK, LEISA, CDROM, SLDTP, TALKB, CDMUS, CDSPW, EAUBK)
  • Video (VIDEO, TRNSP, SLIDE, FLMST, SLFLM, EMMFM, FLMLP, PGMNM, VIDBE, VIDTQ, VIDDK, VHS, MEDIA, TVCRS, VHSCC, VHSCV, VHSDV, DVD, DV, DVDLL, VIDVH, BLRAY, VCD, VHSD, DVDRM, VID)
  • Micro (MICRO, MICFC, MICFM, MICCA)

Electronic (SFTWR, EBOOK, EAUBK, FLSCD, CDLEC)

Circulation
(Number of circulation counts by type, ratios to FTEs, initial circulations and total circulations)

C001 - Daily Statistics

Report counts circulation transactions (loans, renewals, holds and returns) for each sublibrary. Credit is given to the location where the circulation transaction occurred. Totals are given for sublibrary and for the institution.

This report also includes a count for in-house circulation and for circulation in the Reserve Collection.  If the survey specifies the count of circulations in the general collection, the transactions from the Reserve Room must be subtracted from the totals in the C001 report.  The information on  the C061 report for the RESER collection should be used to determine the amount to subtract from the C001 report. 

Interlibrary Loan

G001 - ILL Lending Library Statistics

G002 - ILL Borrowing Library Statistics

Report G001 counts lending library ILL transactions (new, cancelled, unfilled, expired, filled loan, filled copy and returned) during the specified time frame. This is the number of filled requests provided to other libraries. This is a monthly report. Report G002 counts borrowing library ILL transactions (new, cancelled, unfilled, expired, filled loan, filled copy and returned) during the specified time frame. This is the total number of filled requests received from other libraries.

Searches
(Number of searches in databases or services)

L010 – Vendor Statistics – College Searches

Use data contained in report L010, in addition to data your college may have collected on locally purchased databases.

Electronic Journals
(Number of electronic journals purchased)

 

This is a local number when the question explicitly reads, "...for which the library pays some fee for access..." FLVC  does not have this information. The monies used for statewide eResources are not directly paid by the libraries.

Electronic Journals
(Number of electronic journals not purchased)

 

This value requests, "...journals that are free through centrally-funded consortia." A figure for this value can be obtained by running and de-duping an overlap report for each campus.

Electronic Reference
(Number of electronic reference sources)

 

This is a combination of the request for "number of electronic journals purchased," which is a local value, and citation indexes, full-text reference sources, almanacs, biographical and statistical sources, periodical article collection services and databases that institutions mount locally. The value used for "number of electronic journals purchased" can be combined with a count from the library's list of LINCCWeb resources (i.e., the alphabetical listing of databases in LINCCWeb).

Full-text access requests

L029 – Vendor Statistics – College – Full-Text Accessions

Counts the number of full-text accessions by database

Sessions
(Number of sessions - logins to databases or services)

 L031 – Vendor Statistics – College Sessions

Counts the number of database sessions

 



 

Additional Documentation
Environment